Space Requests

Overview

Science Center Building Operations schedules 5 lecture halls, 19 classrooms, the café and courtyard, and space within the Central, East, and West Arcades [see Room and Other Reservable Space Thumbnails below]. During the academic year, the Office of the Registrar has scheduling authority over all public teaching spaces, which includes all Science Center classrooms and lecture halls, Monday through Friday, 9am – 10pm. The Division of Continuing Education (DCE) has priority in all Science Center classrooms Monday through Thursday, 5:00pm –10:00pm. DCE also schedules all Science Center teaching spaces during the Summer School program, June-August. Science Center Building Operations has scheduling authority over classrooms and lecture halls on weekends, on holidays, and during academic intersessions.

Scheduling Priority

1) Courses
2) Course sections
3) Course events
4) Office Hours
5) Non-Course events (priority: annual University events, Science Center department events, non-Science Center Administration events,  FAS & GSAS student organizations, Harvard non-FAS events, non-Harvard events)

For information on the scheduling guidelines followed by Science Center Building Operations, click Scheduling Priority.

For information on the official meeting time pattern for courses, click Course Meeting Times.

EMS RoomBook - Room and Space Reservation Requests

Room Availability

To view online the potential availability of a Science Center classroom, lecture, or other space, go to FAS RoomBook. On the Browse drop-down menu, select Browse for Space. When the scheduling grid appears, use the scroll bar on the right to scroll down to see Science Center rooms. Use the Filter to select a specific date. Use the <16 Hours> buttons to move the schedule forward or backward by sixteen hours.

How to Request to Reserve a Classroom or Lecture Hall

Science Center classrooms, lecture halls, and arcades are part of the FAS classroom inventory. We follow the academic calendar. Courses have priority in all classrooms and lecture halls. For information on the scheduling guidelines followed by Science Center Building Operations click here.

FAS courses, course sections, academic and administrative events

To schedule a classroom, lecture hall, or arcade scheduled by Science Center Building Operations, submit room requests online through FAS RoomBook. To see pictures of the classrooms and lecture halls go to the Room and Other Reservable Space Thumbnails below.

[A special note on Non-Harvard classes: The instruction of students in a Science Center classroom requires approval from one of the academic departments at Harvard. A room request would have to be submitted by a Harvard department administrator or by a member of the Faculty.]

Harvard, non-FAS, events

Rooms and space may be reserved at the Science Center by Harvard, non-FAS departments and members of the Faculty after all FAS classes have been scheduled each term. Room rental charges applied to confirmed reservations.  A custodial service charge will be added to large events. See the Room Rental and the Custodial Service Charge charts for an estimate of the cost.

Non-Harvard Organizations

To request rooms and space at the Science Center email Science Center Building Operations. Include date(s), start and end time(s), purpose, # of people attending, rooms and areas requested, special set-up or furniture (tables, chairs, A-Frame easel) needs. For non-FAS and non-Harvard groups, see the Room Rental and Custodial Service Charge charts for price estimates. The non-Harvard rate is typically double the Harvard rate. Please note that FAS courses have priority in all Science Center classrooms. Classrooms and other schedulable areas are reserved for events only after the course classroom schedule is finalized each term.

 

How to Reserve Space in the Arcades

East Arcade
East Arcade
Central Arcade
Central Arcade
West Arcade
West Arcade

     For tabling events

Space may be reserved for Harvard departments and organizations for small tabling events (one or two tables) in the Central Arcade by Lecture Halls B and C. To schedule the Central Arcade submit the space requests online through  FAS RoomBook .
For tabling on the Plaza, which scheduled by
Common Spaces, go to their website and fill out the tabling request form.

     For large events

Space may be reserved for Harvard departments and organizations for large events (100+) in the Central, East, and West Arcades on weekdays after 4pm and on weekends from 6am-11pm. To schedule space in the Central, East, or West Arcades submit a request online through FAS RoomBook. See floorplan of the Central, East, and West Arcades for an idea of potential set-up areas.

How to Request to Reserve Space in the Science Center Cafe and Courtyard

Cafe
Science Center Cafe
Courtyard
Courtyard

Space may be reserved for events in the Café and Courtyard only when the Clover restaurant is not open. Crimson Catering is the preferred caterer. Arrangements could be made to reserve the Café during restaurant hours only if Clover caters the event. To reserve the Café or Courtyard adjacent to the Café, email Science Center Building Operations.

How to Reserve the Science Center North Lawn Tent

Go to roombook.harvard.edu

  • Click FAS
  • Sign In
  • Select FAS Sciences Outdoor Tents book now
  • Select Date, Start Time, End Time
  • Select Search…a list of the Tents appears
  • Select the Green Plus symbol next to the tent you want to reserve
  • Add the number of people attending. Do not exceed the capacity of the tent you want to reserve. For the Science Center North Lawn Tent select 20 or fewer.
  • Select Add Room
  • Select My Cart
  • Select Create Reservation
  • Fill in Reservation Details
  • Select Create Reservation…reservation created window pops open

 

How to Request to Reserve Space on the Art Wall in the Central Arcade

Art Wall
Art Wall

To reserve space on the Art Wall in the Central Arcade along Lecture Hall C submit a proposal for approval  Science Center Building Operations. Space is reserved on a first-come, first serve basis with priority given to Science Center departments. An installation and removal fee may be applied.

Media Equipment and Services

Each classroom is equipped with audio/visual technology compatible with most portable devices. Instructions for use are posted within each room. This equipment is managed, maintained and supported by Media and Technology Services, 495-5775. For more information on Media Equipment and Services visit the Media and Technology Services page on our website under Services.

A reminder of a few Science Center policies

  • Food and drink are not allowed in any Science Center classroom or lecture hall.
  • The area used should be left as clean and orderly as when your group arrived. If you bring anything into the room, you must remove all items from the room at the end of your meeting. If you need custodial assistance for furniture rearrangement, please contact Building Operations or submit a request through PRESTO.
  • Please do not borrow tables or chairs from other rooms. Up to ten 6' folding tables and six A-frame easels are available to be reserved for events. Contact Building Operations at sc_sched@fas.harvard.edu.
  • Posters may be hung only on the red bulletin board directly opposite the elevators on the first floor.
  • Event sponsors should hire a Harvard University Police detail if there are cash transactions, if alcoholic beverages are being served, or if Building Operations determins extra security is required due to the size or scope of the event.  Questions about these policies should be directed to Science Center Building Operations.

 Room and Other Reservable Space Thumbnails

Lecture Hall A
HALL A        (seats 150)
Lecture Hall B
HALL B      (seats 500)

Lecture Hall CHALL C       (seats 350)

Lecture Hall D
HALL D      (seats 250)
Lecture Hall E
HALL E         (seats 132)
Classroom B09A
B09A            (seats 30)
Classroom B10
B10                (seats 50)
Classroom 104
104                (seats 20)
Classroom 105
105                (seats 20)
Classroom 109
109                  (seats 20)
Classroom 110
110                  (seats 36)
Classroom 111
111                     (seats 12)
Classroom 112
112                    (seats 20)
Classroom 113
113                   (seats 18)
Classroom 116
116                     (seats 18)
SC 216
216                 (seats 24)
Classroom 221
221                  (seats 35)
Classroom 222
222                 (seats 35)
Classroom 300H
300H            (seats 28)
Classroom 304
304                  (seats 24)
Classroom 309
309                (seats 59)
Classroom 309A
309A             (seats 50)
Classroom 310
310                   (seats 24)
Classroom 411
411                  (seats 24)
Art Wall
ART WALL
East Arcade
EAST ARCADE
Central Arcade
CENTRAL ARCADE
West Arcade
WEST ARCADE
Courtyard
COURTYARD

Cafe
CAFE

Electronic Message Board

Posters for events within the Science Center may be displayed on the Electronic Message Board in the Central Arcade of the building.
Email your poster as a Powerpoint slide in landscape, widescreen (16:9), to Ron Cooper.

 

----------Science Center Central Arcade Electronic Message Board

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  • Electronic Message Board Image 2
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  • Slideshow image 17
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